RAS Pantry Resource

Contractor Management & Renovation

Hire and manage contractors who deliver on time and on budget. Scope baselines, variation controls, payment milestones, and the handover checklist that protects your reinstatement bond.

10
min read
Owners, Designers
Industry Guide

Start here (2 minutes)

If you only do 3 things:

  1. Lock a clear scope (with drawings/specs)
  2. Tie payments to milestones (retain a portion)
  3. Control variations (nothing starts without written approval)

Before you request quotes (scope discipline)

  • Define your scope (demolition, MEP, finishes, kitchen, FOH, signage)
  • Confirm constraints early (ventilation, drainage, electrical load)
  • Decide what you supply vs contractor supplies
Scope checklist (copy/paste)
  • Demolition
  • Structural
  • Electrical
  • Plumbing + grease trap
  • HVAC + exhaust
  • Flooring/walls/ceiling
  • Kitchen equipment install
  • FOH carpentry + banquette/booths
  • Toilets
  • Signage
  • Fire safety works

Choosing a contractor (fast screen)

  • Relevant F&B track record (ask for 3 recent references)
  • Licensed + insured (public liability + workmen comp)
  • Detailed quote (not a single lump sum line)
  • Clear timeline and who is on site daily
⚠️

Red flags: vague scope, pressure for big deposit, no defects period, “everything is extra”, refusal to show references.

Contract terms that prevent pain

  • Milestone-based payments + retention
  • Variation/change order process
  • Defects liability period (6–12 months)
  • Clear handover deliverables (as-builts, manuals, warranties)

Running the project (weekly rhythm)

  • Weekly site walk + photo log
  • Issues list (owner + due date)
  • Variation log (cost + time impact)
  • Punch list before final payment
Scope checklist (copy/paste)

Please quote the variation in writing with cost and time impact. We will confirm approval in writing before work starts.

🔄

De-duplication rule: Keep detailed design principles in Design Principles Customer Experience. Keep equipment details in Equipment Selection Kitchen Setup.

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